Governments increasingly adopt and use digital technologies in the public sector to unlock efficiency gains and support effective implementation and monitoring of policies. Public procurement systems are also going through digital transformation. In particular, electronic procurement (e-procurement) helps increase the transparency and competitiveness of the processes and hold public authorities more accountable. Furthermore, it accelerates the process, reduces the transaction costs for both public and private sectors, and also facilitates access to public procurement opportunities, and enables collection of consistent, up-to-date and reliable data.
Governments in the Western Balkan region have harnessed the use of digital technologies in public procurement but to varying degrees. They particularly use the e-procurement systems as means to disseminate public procurement information and documents. The most widely supported functionalities of e-procurement systems are publishing procurement plans (100%), announcing tenders (100%), provision of tender documents (100%), and notification of award (100%). These governments have central e-procurement systems in place, and tailored-made e-procurement systems used by specific procuring entities are rarely observed in the region. North Macedonia, for instance, has a central e-procurement system, the use of which is mandatory for publishing contract notices and tender documents for all contracts covered by the public procurement law. Similarly, all tenders in Kosovo are announced in their central e-procurement system.
E-procurement systems’ functions comprise not only dissemination of information but also digitalisation of the interaction and communication between contracting authorities and suppliers. However, e-procurement systems in the region less often support functionalities related to this latter function. Electronic submission of bids are only supported in three – Albania, Kosovo and North Macedonia. However, Bosnia and Herzegovina, and Serbia have plans to introduce this functionalities to their e-procurement systems. Countries in the Western Balkan region do not appear to use online catalogues or electronic submission of invoices, whereas their use is supported in either central e-procurement systems or those of specific procuring entities in more than half of OECD countries.
In terms of the procurement cycle, the e-procurement systems’ functionalities support planning stages up to awarding; however, little development is observed regarding post-tendering stages. In comparison, there is a higher share of OECD countries that have e-procurement systems supporting these functionalities, while similar variation around the procurement cycle is observed. Many OECD countries are also undergoing reforms to make these platforms more transactional and to cover the whole public procurement cycle. The European Commission has initiatives supporting a transition towards an e-procurement system that covers the whole public procurement cycle, including a plan on sequential application of mandatory use of e-submission of bids, e-invoicing, etc.